Board Meeting Minutes
Holiday Beech Villas Homeowners Association
Meeting Date: November 17, 2007 Meeting Place: Holiday Beech Clubhouse
Beginning Time: 10:00 Ending Time: 12:00
To make the minutes concise all motions were made, seconded and approved by
unanimous vote according to Robert’s Rules of Order unless specified otherwise.
Board Meeting Minutes
Holiday Beech Villas Homeowners Association
The meeting was
called to order at 10:00 am by Vice President Saul Moore. Attending were Yvonne
Clay and Tom Mauldin. Karen Alexander called in and was on speaker phone. This
did not represent a quorum, but the meeting proceeded with informal discussion
of pertinent issues. No guests were present.
Comments were received
from President Alexander. She felt it would be ok to limit work done by Larry
over the winter months and then begin again in Spring. She also expressed that
good progress had been made during the year.
The minutes of
the last meeting could not be approved due to lack of quorum, but all looks
good. No corrections or additions were noted.
Quarterly
Outcomes. Click here to view.
Structural
Engineering Report. Click
here to view. Some support posts on second levels have not been replaced.
Larry can do a count per building basis and estimate expense for Spring project.
Alac from A&R Metal can give estimate also, and get with Karen as to particulars.
This information will assist in getting figures for anticipated assessment and/or
dues in the future.
Karen is to inspect
the following item numbers to determine status: 19, 21, 37, 40, 45 and 52.
Treasurer’s
Report. (All financial information can be obtained from the office) With an idea to keep costs in line, Larry is to remain on emergency call,
snow removal and for homeowner’s repairs only during the winter. The recent
audit by CPA cost $637.00 (a considerable savings from estimate.) Click
here to view letter. A Claim of Lien has been placed on Williams (D315)
in amount of $1501.50. This is the only delinquency at this time.
Karen spoke about
the rationale for additional special assessment. Certain large expenditures
came up, such as the necessity for a new roof on C building, and the opportunity
for driveway improvements at an attractive price. These were not planned for,
but approved by homeowners. Karen is to talk with Renée in near future
as to the proper categorization of funds. A balance between added assessment
and regular dues is to be considered.
Long-Term
Planning Report. Moe mentioned two projects. Top decks, front and back,
are more vulnerable and should be considered with worst buildings first. Flashing
on certain buildings is critical. Such expenses are to be under special assessment.
Archives. Tome to see Renée to jog memories of those members who indicated materials
they could provide.
By-Laws. No report.
Legal. No report.
It was noted that
the Auditors Report is excellent and can be posted on the website. It will be
formally recognized with changes as appropriate in the coming months. It is
recommended that money market accounts can be used to shift funds back and fort
to earn higher interest.
Renée to
send card from Board to Joe Crist.
No formal adjournment,
but next board meeting to be held January 19, 2008.
Respectfully Submitted,
Thomas W. Mauldin
