Holiday Beech Villas—Your Mountain Destination

Board Meeting Minutes 
Holiday Beech Villas Homeowners Association

Meeting Date: July 20, 2013
Meeting Place: Holiday Beech Clubhouse

Members Present:  Ed Anthony, Clyde Dills, Don Westmoreland, Janet Parker, Laurie Chilelli, Carol Robinson, Renee Castiglione, and Carol Robinson.  Marc Deasaro via telephone.

Call to Order:  President
Ed Anthony called the meeting to order at 1:00 P.M.  He welcomed the new board member, Laurie Chilelli.

Election of New Officers

Ed Anthony was nominated as President by Janet Parker, seconded by Laurie Chilelli.  All were in favor and Ed accepted.
Laurie Chilelli was nominated as Vice President by Ed Anthony, seconded by Janet Parker.  All were in favor and Laurie accepted.
Clyde Dills was nominated as Treasurer by Carol Robinson, seconded by Don Westmoreland.  All were in favor and Clyde accepted.
Carol Robinson was nominated as Secretary by Janet Parker, seconded by Clyde Dills.  All were in favor and Carol accepted.

Recognition of Guests
Rosemary Williams (D315) and her sister, Heather King.

Approval of May 25, 2013 Minutes
Ed Anthony motioned that the Minutes be approved as written, Don Westmoreland seconded.  Motion passed unanimously.

Committee Reports
There were no committee reports as all was covered in the Annual Meeting.

New Business
Delinquency of D315, $7,645.00:

Renee informed us of the foreclosure of unit F121.  To date, we have lost $975.00 in Association fees and $502.00 in Special Assessment fees.  At the time the bank registers the deed, they will pay fees and assessment from that point forward.

Discussion was held on the delinquent fees on unit D315.  The decision was made to work with the owner under the following arrangement:

The owner was to pay $700.00 on July 20, 2013 for the arrangement to be instituted.  At that time, beginning August 10, 2013, owner is to pay $825.00 per month for approximately 18 months and/or until the total amount is paid.  The total amount is to include all legal fees for the written contract.  In addition, the $825.00 monthly payment includes current dues & assessment fees plus payment toward all past due fees.  If owner is late with payment at any time during the course of this arrangement, legal proceedings for foreclosure will begin.             

Carol Robinson made a motion to accept this arrangement and Ed Anthony seconded.  All voted unanimously to accept this arrangement.

Soffit Replacement:
The Board needs to take in consideration those home owners who paid for their soffit over their back deck.  Discussion followed but no decisions have been made.  All soffits are to come down so there will be some time to consider a decision.

Other Business
Laurie suggested at the Annual Meetings questions should be saved until the end of the meeting.

The meeting was adjourned at approximately 2:30 P.M.  The next Board Meeting will be held on October 12, 2013 at 9:00 A.M.


Respectfully submitted,

Carol Robinson